Workplace Injury Documentation App

A familiar challenge in large industrial companies?

Incident documentation is critical — but in practice it often falls short. The consequences show up in investigations, insurance claims, and safety culture.

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Documentation happens hours later

The employee goes for treatment first, then to the office to fill in a form. Details have already blurred — the most important evidence is gone.

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Documentation scattered across different places

Paper form in the archive, photos on a phone, medical certificate elsewhere. Pulling the information together for an incident investigation takes days — and some of it is missing entirely.

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Injury documentation is incomplete

The location and severity of an injury is noted in words — "pain in the shoulder". No precise anatomical data, no pain scale, no body map. Doctors and insurers have to make decisions based on a vague description.

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Liability questions without proper evidence

If the circumstances of an incident are not documented immediately, it becomes very difficult for the company to defend its actions — or to show that safety procedures were followed.

Incident Documentation — module

The employee or employer opens the app at the scene and documents everything immediately. Server-verified timestamp, GPS location, photos and pain assessment — before memories fade.

🛡️ Incident Documentation

Document the incident right at the scene

The employee or employer opens the app and records the event in a few minutes. Date, time and location are saved automatically — and cannot be changed later.

Automatic timestamp and GPS location
Server-verified timestamp — cannot be edited after the fact
Description as free text or voice — even with gloves on
Witness names, contact details and circumstances in the same report
PIN-protected: only authorised parties have access

📸 Photo Evidence

Photos from the scene directly into the report

Photos are taken through the app — they are attached automatically to the report with timestamps and location data. Photos cannot be separated from their context or added after the fact.

Multiple photos per incident report
Photos bound to the report's timestamp chain
Encrypted storage — inaccessible to outsiders
Displayed as a dedicated section in the PDF report

🗺️ Pain Assessment

Where the injury is — precisely and objectively

At the time of the incident the employee marks the injured areas on a body map and rates pain intensity from 1 to 10. No verbal descriptions — exact anatomical coordinates go into the report.

3D body map, front and back
Pain intensity 1–10 for each area
Precise anatomical sub-regions (e.g. "L. kneecap")
Pain quality: burning, stabbing, radiating…

📋 Incident History

All incidents in a single view

Every recorded incident is saved to a list — with date, status and summary. A supervisor, safety manager or HR manager can get the full picture instantly without digging through folders.

All incidents listed in chronological order
Quick search and filtering
Each incident opens with a tap
PIN-protected — only authorised users have access

📄 PDF Incident Report

One tap — report ready

A PDF report is generated from the incident log immediately. Ready as-is for an incident investigation, the insurer or occupational health. The report can also be exported to the company's own systems.

Server-verified timestamp — reliable legal evidence
Body map, photos and witness details included
Photo evidence as a dedicated section on the second page
7 languages — multinational workforce supported

📄 INCIDENT REPORT — PAGE 1

Supporting the employee through recovery

After an incident the pain module enables objective tracking of the recovery process.

🗺️ Daily Pain Log

The employee's own recovery diary — data speaks for itself

After an incident the employee logs their pain daily on a body map at their own pace. With data stored as objective records, it speaks for itself at doctor's appointments, occupational health visits and insurance matters — no need to try to recall or explain.

Personal — only the employee sees their own data
Recovery curve ready for occupational health appointments
Clear documentation for the insurer and hospital care
No relying on memory — objective timeline from the incident date onwards

📈 Recovery Trends

Pain trend as a clear chart — to support decisions

The pain history view shows the progress of recovery: 7 days, 30 days, 90 days or the entire post-incident period. The employee can see at a glance how recovery is progressing — and can share the pain report with occupational health, a doctor, physiotherapist or employer.

Pain trend: week, month, 90 days, all time
Every entry listed — opens with a tap
Wellbeing chart alongside (1–5 stars)
Server-verified timestamp on every entry

📄 Pain History PDF

Recovery report for a selected period

A PDF is generated from the pain module for a chosen period — for example the entire post-incident timeframe. The report is suitable for occupational health, the insurer or the company's own monitoring.

Pain trend as chart and table
Body map of the injured area
All notes and diary entries
Server-verified timestamp — reliable document

📄 PAIN HISTORY PDF

Exportable to your company's systems

Pain2Care works as a standalone app — but reports and data can be exported to your company's own HSE, HR or ERP systems when needed.

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PDF Export

Incident reports and pain histories in PDF format — compatible with any archiving system. No separate integration required.

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Structured Data

Data available in structured format (JSON/CSV) — easily imported into your company's database or analytics tools.

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API / Webhook

With a B2B agreement, direct API integration to your company's systems — new incident reports are forwarded automatically to the right destination.

Works alongside your existing systems

Pain2Care does not require replacing your current HSE systems. Reports are sent wherever they are needed.

SAP SharePoint Salesforce ServiceNow Intelex iAuditor / SafetyCulture Your own HSE system Email archive

🔒 Security & GDPR

Sensitive incident and health data requires the highest level of protection.

🇪🇺 EU servers

All data is stored on Google Firebase infrastructure in Frankfurt, Germany — it never leaves the EU.

🔐 TLS 1.3 encryption in transit

All data transfer between the app and the server is encrypted with TLS 1.3. No plaintext data on the network.

🗄️ AES-256-GCM encryption

Photos are encrypted on the device with AES-256-GCM before upload — even the server administrator cannot access the images.

🔑 PIN protection

Incident reports and pain data are protected by a per-user PIN. Only the authorised individual can access their own information.

📋 GDPR-compliant

Users have the right to view, correct and delete their own data. Privacy policy available. Tech4Pioneers Oy, Oulu.

⏱️ Server-verified timestamp

The timestamp is generated on the server at the moment of logging — it cannot be edited after the fact. Suitable as legal evidence.

Two optional add-on modules

In addition to incident documentation and pain tracking, Pain2Care also supports employees through recovery and peer support.

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Trauma Module

12 evidence-based recovery modules: somatic therapy, mindfulness and CBT. Breathing exercises, visual therapy, triggers and coping plan, crisis SOS and daily wellbeing check-in. Particularly supports psychological recovery from serious incidents.

12 guided modules Visual therapy Crisis SOS Daily check-in

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Community

Anonymous peer support community for those recovering from similar situations. Share experiences and find connection — without revealing your identity. Supports long-term recovery alongside professional care.

Anonymous Peer support Moderated Safe space

🤝 Enterprise Partnership

Let's implement it together —
tailored to your needs.

Pain2Care is available for enterprise use via a discount code model or a full B2B agreement. For large organisations, integration with existing systems can be built.

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For all employees

The entire workforce gets access to the app — everyone is ready to document an incident on the spot.

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Integration with your systems

Reports transfer automatically to the right place — SAP, occupational health or your own HSE system.

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Incident data in one place

All incident reports and recovery data in structured form — analysable, reportable, comparable.

Get in touch — book a demo →

GDPR-compliant · EU servers · Encrypted data transfer

How implementation works

A straightforward process — up and running within a week.

Get in touch and book a demo

We walk through your organisation's needs, headcount and any integration requirements. The demo takes approximately 30 minutes.

Agree on the deployment model

Discount code for the whole workforce, B2B agreement or an integration project — we tailor a solution that fits your needs.

Employees get the app

Employees download Pain2Care from Google Play or the App Store. Activation takes minutes — no installation project, no IT support tickets.

Incident documentation improves immediately

From the very first incident, documentation is of higher quality, faster and more reliable. Investigations, insurance claims and recovery tracking all become easier.

Why Pain2Care?

The same app serves both the employer and the employee — both benefit.

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Employer benefits

✓ Statutory obligations are met automatically — documentation ready for incident notifications and investigations
✓ Insurance claims are processed faster — indisputable timestamp, GPS and photos right after the incident
✓ Legal protection — server-verified data protects the employer in disputes
✓ HSE data in one place — reporting, trends and monitoring become easier
✓ No paper forms or email chains — consistent process across all sites

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Employee benefits

✓ Their own copy of the report immediately — events documented from their perspective before memories fade
✓ Pain history to support recovery — at the doctor's, occupational health and insurance appointments
✓ Legal protection — their own account of events recorded with a timestamp, independent of the employer's systems
✓ Private and secure — PIN-protected, only the authorised individual can access their own data
✓ Recovery support — trauma and pain modules help with both psychological and physical recovery